Job Description

Hampton Inn, Princeton, WV is seeking an immediate part-time night audit:

The night auditors many times double up as front desk assistants. This is so because there are fewer guests arriving in the night time and the auditors can manage them along with the financial records. They have to greet the guests and check for reservations they made. They have to take down their details like address, contact information, etc. and the help them check in to their rooms.

The main requirement in a night auditor job description is bookkeeping. As soon as they arrive for work, they take the ledger and check all the ledger entries and balance them. This way, they can start afresh for the night shift. The morning ledger is maintained by the front desk clerks, and they are responsible for making all the entries, though they are not auditors, they are trained for it. They make entries when guests check out in the morning.

If the guests check out during the night time, they have to make the bill for them. They have to calculate the correct amount and bill them accordingly. If the hotel has an attached restaurant, the auditors also have to verify the bills from there. Once the guests make the payment, the auditors then have to issue them the correct receipt with all information on the expenses. This way, the guests can double check the bill and confirm the amenities they used.

The billing information is then quickly recorded in the books. If there is a night accountant present, then this information is forwarded to them for recording. They have to ensure all the entries in the ledger are correct before their shift ends so the there are no financial discrepancies for the morning front desk employees. Night auditors have to be adept at using computers for making entries. Today, most accounting is done on software and the auditors have to be good in using these software programs.

There is more in the night auditor job description.

Duties and Responsibilities in a Night Auditor Job Description

• Night auditors have to balance the account books after they arrive for their shift
• They have to look for any mistakes in the entries made by the front desk clerks and rectify them using the receipts issued
• They have to manage the front desk during the night shift and even attend calls on behalf of the company
• They have to welcome the guests that arrive and help them check in to the hotel
• They have to make bills for the guests who check out during the night time
• They have to carefully calculate the bills and make entries for them in the books
• They should have complete knowledge of the services provided by the hotel so they can answer the queries of the guests
• They have to coordinate with the accountant of the hotel and make reports about the entire transactions to the manager
• They have to help the accountant in calculating the taxes for the hotel, as this business is heavily taxed by the government
• They have to help balance all the financial account in the end of the financial year
• The night auditors are given possession of all the keys during their shift and hence, they have to manage all the keys and employees during night time
• In the morning, they have to send all the financial documents like checks, credit receipts to the bank for collection
• They have to help with stocking and light cleaning
• They have to help assist with guests
• They have to help with breakfast setup

The night auditors do not require high education, however, they need to be good in accounting for which they do accounting courses. They get a good salary because of the additional front desk duties that are given to them. Work hours are not hectic for them, but they have to be responsible about the books they have to maintain.

Academic Requirement to be a Night Auditor

• High school diploma is the minimum requirement
• Knowledge about ledger maintenance
• Courses in the latest accounting practices

Career Advancement

Many night auditors are students who attend college or do courses in the morning. They use this experience to make a career in accounting. The night auditors who plan on staying in this profession are entitled to promotions to administrative positions in the hotel.

The night auditor job description is to audit the books for the hotel at night and to also manage the front desk. The front desk responsibility is given to them because rarely do customers check in or check out during night time, and the hotel does not need to hire clerks especially for this.

PLEASE APPLY IN PERSON FOR THIS POSITION WITH THE GENERAL MANAGER, RUTH OR THE ASSISTANT GENERAL MANAGER, SAVANNAH OR CONTACT HOTEL DIRECTLY.

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