I. Receptionist
A. Greets and directs clients to appropriate individuals or meeting rooms
B. Answers all incoming phone calls, operate the company switchboard, and fields calls to the appropriate person
C. Transcribes after-hours voicemails and sends messages to appropriate party
D. Manages incoming meetings and organizes catering as needed
E. General housekeeping of the reception area
F. Review, sort and distribute all incoming and/or outgoing mail; prepare outgoing mail and deliver to the Post Office/UPS/FedEx
II. Office Coordination/Operations
A. Restocking/cleaning kitchen throughout the day and at the end of day
B. Restocking/cleaning conference rooms after each meeting
C. General housekeeping of the entire office
D. Order daily lunch for Partners
E. Handle any maintenance or repairs with building management
F. Liaison between IT and employees to ensure issues are resolved in a timely manner
G. Maintain organization of file, supply, and storage areas
III. HR Support
A. Set up desks for incoming employees, including ordering computers, monitors, phones, and other supplies
B. Manage and maintain a filing system for Partners and COO
IV. Purchasing
A. Ordering business cards
B. Office and Kitchen Supplies – keeping stock and ordering inventory
C. Miscellaneous orders for Partners
V. Executive Assistant Back Up
A. Constant communication with the Executive Assistant
B. Provide backup support to the Executive Assistant for travel arrangements, including reservations, ground transportation, and itineraries, and provide updates as needed
C. Assist Executive Assistant(s) as needed
Qualifications & Requirements:
Education:
· High school diploma
Experience:
· 2-4 years’ experience as a receptionist or admin assistant with heavy phone usage
Skills:
· A high degree of professionalism on the phone and in person
· Exceptional organization skills and attention to detail
· Ability to complete tasks and projects with little oversight
· Self-motivated
· Strong ability to multi-task
· Able to use a switchboard
· Proficient in Excel, Word
· Optional experience: CoStar, LoopNet, Monday.com
...- Day Shifts Job Schedule: Full time Weekly Hours: 36.00 Salary Range: $21.00 - $31.50 Job Summary The Lead Medication Assistant organizes and assigns the resident assistants to ensure that residents plans of care are carried out and documented...
...Job Description The OpportunityThe Head of Wealth Technology will be responsible for a broad and critical technology portfolio that... ...environmentThe Minimum Qualifications Bachelor's degree in information technology, engineering, Computer Science or related field...
...Job Description Job Description Position Purpose: Signature Science, LLC is seeking highly motivated Forensic Scientists with specific expertise in human DNA analysis to contribute to our laboratory operations throughout the Mid-Atlantic region. These positions...
...hrs./week) *with potential to go Full-Time Join our team at Bikowski Skin Care Center, a leading dermatology practice in Sewickley, PA. We are seeking a Medical Assistant who is motivated, detail-oriented, and passionate about patient care. This is an excellent...
...A remote work company is seeking a Data Entry Clerk for a flexible, entry-level position that offers the ability to work from home. Ideal candidates will have typing skills of 25+ words per minute and the motivation to work independently. This role allows you to earn extra...