Job Description

Carnegie Hall, 881 7th Avenue, New York, New York, United States of America Req #146

Friday, December 1, 2023

Since 1891, New York's Carnegie Hall has set the international standard for excellence in performance, presenting exceptional concerts by the world’s finest artists on its three iconic stages, from orchestral concerts, chamber music, contemporary offerings, and recitals to jazz, world, and popular music. Complementing its performance activities, Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall's commitment to making great music accessible to as many people as possible.

WMI, the education and social impact arm of Carnegie Hall, produces a variety of music programs in NYC, across the country, and around the world. This position contributes to the successful implementation of Social Impact Programs, including Future Music Project and The B-Side and is responsible for overall administrative operations supporting the teams work, reporting to the Assistant Director of Social Impact Programs. This position requires substantial collaboration with Social Impact team members, as well as community-based partners and program participants. The position is a key part of the Social Impact team, ensuring that the data management and other systems on which these programs rely run smoothly. This position is eligible for remote work twice a week.

• Create and/or streamline administrative team workflows based on acquired knowledge of Carnegie Hall’s internal systems and processes .
• Provide on-the-ground support for workshops, field trips, recruitment efforts, and special events as necessary, including assisting teaching artists with attendance and distributing materials.
• Process receipts, invoices, and expense reports in coordination with the Finance department and program team
• Manage team and programmatic calendars and r espond to program email and phone inquiries
• Communicate about program opportunities and events to participants, teaching artists, community partners, and other SIP stakeholders
• Manage ticketing and RSVP processes for special events in collaboration with WMI Production
• Track equipment and materials inventory and work with Carnegie Hall staff to replenish supplies as necessary
• Coordinate logistics and hospitality for workshops, events, and meetings.
• Assist Program Managers with data collection and data management
• Liaise with other internal Carnegie Hall departments including marketing, production, and creative services
• Commitment to furthering the values of diversity, equity, and inclusion in all aspects of the work
• Ability to work independently, to manage projects, and to be a team player
• Ability to multi-task, to meet deadlines and to coordinate activities of an active team
• Meticulous attention to detail and excellent organizational skills
• Excellent writing, editing and proofreading skills
• Outstanding interpersonal skills and telephone demeanor with an eye towards customer service
• Background in music or education preferred
• Ability to work flexible hours occasionally

To apply please submit a COVER LETTER with your resume.

Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.

• Carnegie Hall, 881 7th Avenue, New York, New York, United States of America

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Job Tags

Remote job, Worldwide, Flexible hours,

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