Administrative Assistant Job at Coda Search│Staffing, Philadelphia, PA

blEwUTlXSFZXbHNkTUNCR3lCVzQ5b0hwSlE9PQ==
  • Coda Search│Staffing
  • Philadelphia, PA

Job Description

Job Description

ASAP START

Key Responsibilities:

  • Serve as the first point of contact for clients and visitors; greet guests and provide a professional, welcoming experience.
  • Provide administrative and operational support to advisors and staff, including preparing meeting materials, correspondence, and presentations.
  • Coordinate office functions such as scheduling, supply ordering, and vendor communications.
  • Assist with document management, data entry, and maintenance of client files and records.
  • Support the preparation and distribution of client communications and marketing materials.
  • Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other internal systems to manage workflow and documentation.
  • Collaborate with colleagues to ensure efficient office operations and adherence to firm standards.
  • Assist with payroll or other administrative tasks as needed

Qualifications:

  • 3+ years of administrative or office management experience;
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); comfortable learning new systems.
  • Exceptional attention to detail and organizational skills.
  • Strong communication and interpersonal skills — able to interact effectively with clients and internal teams.
  • Professional demeanor, reliability, and ability to maintain confidentiality.
  • Must be available to work onsite five days per week

Job Tags

Work at office, Immediate start,

Similar Jobs

Shoals Ambulance

Seals Ambulance - Driver Job at Shoals Ambulance

 ...Currently has a clean driving record as approved by company vehicle liability insurer. Most successfully complete a CEVO ambulance driver safety classroom and practical course. Must have the ability to work effectively with minimal supervision, using good judgment... 

Kelly Services

Manufacturing Operator Job at Kelly Services

Job Description Finding a job that fits your lifestyle isnt always easy. Thats where Kelly comes in. Were seeking a Manufacturing Operator to work at a Bausch & Lomb in Clearwater. Sound good? Take a closer look below. Were here to help you find something great...

La Mesa

Photographer Editing Assistant (17211) Job at La Mesa

Overview Photographer Editing Assistant (17211) role at La MesaPrimary functions and responsibilitiesAssist with the publication of pictures on the Internet, including creating floorplans and other Photoshop-related tasks.Travel to Florida RV Shows or dealerships... 

World Trade Center Institute

Marketing & Communications Intern Job at World Trade Center Institute

 ...Description Salary: Jump-start a career in foreign affairs, international relations and global business! Internships at the World Trade Center...  ...diplomats Access to the Top of the World Observation level The Application Process: Intern Applicants must submit... 

Sanford Health

RN Inpatient - Med/Surg/OB - PRN Job at Sanford Health

 ...adaptable, great communicators, detail-oriented and have excellent time management skills. Because innovation impacts everything we do,...  ...offers an attractive benefits package for qualifying full-time and part-time employees. Depending on eligibility, a variety of benefits...